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Privacy Policy

Last Updated: 30 April 2026

1. Introduction

Old Victorians’ Association (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data in accordance with applicable laws, including the Singapore Personal Data Protection Act 2012 (“PDPA”).

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.ova.org.sg, register for events, purchase merchandise, or engage with our activities.

By using our website or providing your personal data, you consent to the practices described in this Policy.

2. Information We Collect

We may collect and process the following types of personal data:

a. Information You Provide

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Alumni-related information (e.g. graduation year, affiliation)
  • Membership details (if applicable)

b. Event Registration Information

  • Event registration details
  • Attendance records
  • Preferences, responses, or feedback

c. Information Relating to Children

Where you register children (e.g. your dependents) for events, we may collect:

  • Child’s name
  • Age or age group (if required)
  • Relevant logistical or safety information (if necessary)

By providing such information, you confirm that you are the parent or legal guardian, or have authority to provide the child’s personal data.

d. Transaction Information

  • Purchase details (e.g. merchandise orders)
  • Payment-related information (processed securely by third-party payment providers)

e. Media Content

  • Photographs and videos taken during events
  • User-submitted content (e.g. testimonials, images)

f. Automatically Collected Data

  • IP address
  • Browser and device information
  • Pages visited and usage data
  • Cookies and similar technologies

3. How We Use Your Information

We use your personal data for purposes including:

  • Managing and administering events and activities
  • Processing purchases and transactions
  • Facilitating event registration through third-party platforms
  • Communicating updates, newsletters, and announcements
  • Maintaining alumni engagement and records
  • Improving our website, services, and user experience
  • Ensuring safety and appropriate event administration
  • Complying with legal and regulatory obligations

4. Photography And Media (Photo Consent)

We may capture photographs and videos during events for documentation, communication, and promotional purposes.

By attending our events, you acknowledge and agree that:

  • You and any children under your care may be photographed or recorded
  • Such images or recordings may be used in our publications, website, reports, and social media channels
  • These materials may be publicly accessible and shared

Where appropriate, we may provide notice at events regarding photography.

If you do not wish to be photographed, or wish to request removal of specific images, please inform us at the event or contact us at contact@ova.org.sg. We will make reasonable efforts to accommodate such requests.

5. Disclosure And Sharing Of Information

We do not sell your personal data. We may share your information with:

a. Service Providers

  • Payment gateway providers for secure transaction processing
  • Event registration platforms for managing sign-ups and attendance
  • Email and communication platforms

b. Event Partners

  • Co-organisers or partners involved in specific events (where relevant)

c. Legal and Regulatory Authorities

  • Where required by applicable law or regulation

All third parties are required to protect your personal data and use it only for specified purposes.

6. International Data Transfers

Some of our third-party service providers may be located outside Singapore. As a result, your personal data may be transferred to, stored, or processed in countries outside Singapore.

Where such transfers occur, we will take reasonable steps to ensure that:

  • The receiving organisation provides a standard of protection comparable to the PDPA
  • Appropriate safeguards and contractual measures are in place

7. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfil the purposes outlined in this Policy
  • Manage alumni relations and historical records
  • Comply with legal, accounting, or reporting requirements

8. Cookies And Tracking Technologies

Our website may use cookies and similar technologies to:

  • Improve functionality and user experience
  • Analyse website performance and usage

You may adjust your browser settings to refuse cookies. However, some features of the website may not function properly.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal data against unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks.

10. Your Rights (Under PDPA)

Under the PDPA, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete data
  • Withdraw consent for the use of your personal data (subject to legal or contractual restrictions)

Requests may be made by contacting us at contact@ova.org.sg. We may require reasonable verification of your identity.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of such third-party sites.

12. Updates To This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Old Victorians’ Association
Email: contact@ova.org.sg
Address: 2 Siglap Link, Singapore 448880